About purchase order receipts

Vendors often ship materials and send an invoice later. In 12-4 Purchase Order Receipts, you can immediately enter materials and serialized parts, and distribute them to various inventory locations or jobs while waiting for the invoice to arrive.

The 12-4 Purchase Order Receipts window only allows you to enter the quantity of parts and serial numbers for serialized parts. On saving the record, Sage 100 Contractor creates a payable invoice (with status 2-Review or 3-Dispute) and posts it to the general ledger using the accounts indicated on the purchase order.

If the purchase order references a job number, Sage 100 Contractor creates job cost records for the materials.

If the materials are for inventory, Sage 100 Contractor assigns the materials to the inventory location indicated on the purchase order.

Sales taxes are posted to the ledger account indicated in the Purchase Order Sales Tax Expense text box on the Payables tab of the 1-8 General Ledger Setup window.

After receiving the invoice, you can recall the payable invoice record and enter any changes due to freight charges or cost variances.